1. What Personal Information We Collect

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When you register your details or engage with Affirm, we may collect the following types of personal information:

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• Identity information: name, preferred name, title

• Contact details: email address, phone number, suburb/location

• Employment information: qualifications, skills, experience, employment history

• Employment preferences: role types, sectors of interest, availability, salary expectations

• Supporting documents or links: a link to your CV, LinkedIn profile, portfolio or other professional profiles

• Other information you choose to provide during registration, consultation or communication with us

 

We may also collect non‑identifying technical information when you use our website, such as browser type, device information and website usage analytics.

 

2. How We Collect Personal Information

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We collect personal information in several ways, including:

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• When you register your details through our website

• When you apply for a role advertised by Affirm

• When you email, call or meet with us

• When you connect with us on LinkedIn or other professional platforms

• When you provide consent for us to obtain information from referees, previous employers or other third parties

 

Where reasonable and practicable, we collect information directly from you. If we collect information about you from someone else (e.g., a referee), we will take reasonable steps to notify you.

 

3. Why We Collect Personal Information

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Affirm collects personal information for purposes including:

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• Assessing your suitability for employment opportunities

• Matching you with roles aligned to your skills, experience and preferences

• Communicating with you about job opportunities, updates and recruitment processes

• Providing recruitment, talent and people consultancy services to our clients

• Maintaining accurate candidate records

• Improving our website, services and candidate experience

• Meeting legal, regulatory and compliance obligations

 

We only collect information that is reasonably necessary for our functions as a recruitment and talent consultancy.

 

4. How We Use and Disclose Personal Information

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We may use or disclose your personal information for the purposes outlined above, including:

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• Sharing relevant information with prospective employers or clients, with your consent

• Contacting your referees (with your permission)

• Providing information to service providers who support our operations (e.g., cloud storage, CRM systems, website hosting)

• Complying with legal or regulatory obligations

 

We do not sell, rent or trade personal information.

 

Where information is disclosed to third‑party service providers, we ensure they handle your information in accordance with privacy obligations.

 

5. Storage and Security of Personal Information

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We take reasonable steps to protect personal information from:

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• Misuse

• Interference

• Loss

• Unauthorised access

• Modification

• Disclosure

 

This includes secure digital storage, access controls, encryption, and regular system monitoring.

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If a data breach occurs that is likely to cause serious harm, we will comply with the Notifiable Data Breaches Scheme under the Privacy Act

 

6. Access, Correction and Your Rights

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You have the right to:

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• Access the personal information we hold about you

• Request corrections if your information is inaccurate, incomplete or outdated

• Withdraw consent for us to hold or use your information (subject to legal requirements)

• Request deletion of your information where appropriate

 

To make a request, contact us using the details below. We may need to verify your identity before providing access.